If your configured using IMAP on a Mac Mail might be building up on the server and Mac Mail has no auto archive function so you need to adopt a process of manually moving mail off the server. Here is how to create local Folders in Mac Mail:ġ. Create local folders on your computer within Mac Mail. To do this go to the bottom right corner of the column labeled 'Mailboxes' on the left side of the main Mail window. You will be given three options, New Mailbox., New Smart Mailbox. Here is the information Archive folder is a folder that helps to move an item from your Inbox or another folder to archive folder. Under the Location drop down menu, select 'On My Mac.' Then give the folder a title that will help you remember what you have put in the folder.Ĥ. You can create multiple folders if you choose to, by repeating one through three above.ĥ. If you would like to create sub-folders when you reach the Location drop down menu described in step three, simply select one of the folders located below the 'On My Mac' option and you will be able to create a sub-folder within that folder. To force Outlook to run AutoArchive immediately and create the archive folders, go to the File menu.ĪutoArchive will run and you will now see the local AutoArchive folders that you can now browse.Just remember that a main folder with subfolders in it can not also hold emails. Take note of the Clean out items older than # option, you might need to reduce this if the server inbox keeps getting full.Ĭlick OK, then click OK again to close the Outlook Options. If you are looking for a certain criteria before archiving such as 3 months or. If you are doing all messages, you can select all and right click and choose archive. Perhaps some 3rd party application would do it if you can find one. Rules wouldn't work because they only apply to incoming messages. On the Outlook Options window select Advanced from the menu on the left.Ĭheck the Run AutoArchive every # days box and decide how often to run AutoArchive. Mail has no settings to auto archive messages. You can set AutoArchive by mail age so that you can still work with recent mail from webmail or from other IMAP connections. For POP and IMAP accounts, Outlook lets you create an Archive folder or choose an existing folder to use as an Archive. This will free up space and move mail to a local personal folder. When your inbox starts to receive full quota alerts you can turn on Auto-Archive.

Auto archive mac mail